Space Reservation Contract

Company Name

Address

Tel Fax

Contact Email

Please reserve:

Standard Booth                   US$ 2500×= US$

Non-Standard Booth             US$ 275×sqm.= US$

Raw Space (min 36 sqm)       US$ 250×sqm.= US$

10% extra for the corner       10% × US$  = US$

Seminar                              US$ 500×hours = US$

Advertisement US$

Booth Preference #Total Amount US$

Payment

Bank Transfer
Beneficiary: CICCST
Beneficiary Bank: Head Office of Bank of China, Beijing, China
Account No.: 00038018091014
Address:    No. 1 Fuxingmen Nei Dajie, Beijing, 100818 , China
Message:   IRTE 2005 and your company’s name (very important)

Bank Draft
Please draw on: CICCST / IRTE 2005
Mail to: Mr. William Chen, CICCST, 86 Xueyuan Nanlu, Beijing 100081, China

Credit Card

Card no. Expiry Date

Cardholder’s name Grant Total Amount

Master, Visa and American Express will be acceptable. Please fill in the necessary information in the Credit Card Authorization Form, sign the cardholder's name , then
fax or mail it to William Chen.

Mr. William Chen
Address: CICCST, 86 Xueyuan Nanlu, Beijing 100081, China
Fax: +86 10 6218 0723

Remark

Contract Terms & Condition

1. Definitions:

For the purposes of this contract, the term “exhibitor” shall mean all employees, contractors, agents or representatives of the company, partnership, firm or individual to whom space has been allocated for this exhibition. The term “exhibition” shall mean the exhibition referred to on the space reservation contract. The term “organizers” shall mean RadTech China and China International Conference Center for Science & Technology (CICCST). Term “contract” shall mean the contract for exhibition space at the Exhibition entered into between the Organizers and the Exhibitor which incorporates the rules and regulations. 

2. Application to Participate:

All applications to participate in the exhibition shall be made on this application form. Completion of this form shall be deemed to be confirmation of participation and acceptance by the terms and conditions of participation. The organizers reserve the right to refuse any application. 

3. Space Allocation

The organizers shall allocate exhibition space at their discretion and reserve the right to change allocations prior to erection of booths, if special circumstances make such changes necessary.

4. Use of Exhibition Space

Exhibitors shall use the allocated space only to display and/or sell items of which they manufacture, distribute or have a legal right to sell. Sharing or sub-leasing of booth space is prohibited except with the express permission of the organizers. Exhibitors shall be liable for damage to the exhibition hall, stands or furnishings provided by the organizer and shall make no permanent alterations to stands, pillars, columns, floor or ceiling within or adjacent to their allocated space. 

5. Payment Terms:

30% of the charges payable by the Exhibitor under the Contract Form (Unit Costs) to be paid when submit of the contract form. The balance shall be paid no later than April 20^th, 2005, or will be considered as cancellation of participation and a 50% payment will be refunded (less a cancellation fee of 50% payment). 

6. Cancellation:

Upon withdrawal by exhibitor, payment will be refunded (less a US$ 100 handling fee) if requested in writing and received by the organizers 60 days before the opening date of the exhibition. 50% of payments will be refunded if requested in writing 30-60 days before the opening date of the exhibition. No refund will be made if requested within 30 days before the opening of the exhibition. A full refund of deposit/payment will be made at the discretion of organizers if the exhibition is cancelled for any reason, including acts of God, war, political unrest or other unforeseen circumstances. 

7. Changes

The organizers reserve the right to change the venue and duration of the exhibition in the event circumstances require such changes, provided notice is provided to exhibitors at least 60 days in advance of the exhibition. Such change shall not affect this contract or the obligations of the organizers shall not be held liable for compensation in the event of changes in venue or duration of the exhibit. The organizers shall not be held liable for any changes in the exhibition that must be made as a result of force majeure, acts of God, strikes or lockouts by workmen, or other circumstances beyond the control of the organizers.

8. Construction / Decoration of Booths

Standard booths shall include space, a prefabricated stand with three walls standfitting, a 220/5A socket, an information counter and two folding chairs, fascia board with company name in both Chinese and English, 2 spotlights, carpeting, security, daily cleaning and one listing in the exhibition directory. Exhibitors may decorate stands as needed, subject to the rules and regulations in the official exhibitors/ manual. Exhibitor shall be liable for any and all damages resulting from booth decoration and construction. All exhibits must be constructed and decorated by 5 p.m on the day prior to exhibit opening and must remain in place and be staffed throughout the duration of the exhibition.

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9. Movement of Exhibits:

Exhibitors shall be responsible for transportation of their exhibits and materials to the exhibition hall and shall bear the cost of such transportation as well as the cost of and arrangements for storage of exhibits and/or materials. Exhibits shall be removed from the exhibition hall by 5 p.m on the last day of move-out and exhibitors shall be responsible for any cost incurred by the organizers as a result of a delay in removing exhibits.

10. Security

The organizers shall make adequate arrangements to protect exhibitors and their property during the exhibition, but shall not be liable for lost, theft or damage to exhibits or the personal property of exhibitors before, during or after the exhibition.

11. Hazardous Materials:

Exhibitors shall not bring any hazardous materials into the exhibition hall and shall not use or display any devices within the exhibition hall that may cause serious damage or personal injury. The organizers and local fire marshal shall have the sole right to determine if an exhibit poses a danger to life or property and may remove any offending devices or materials at any time during the exhibition.

12. Insurance, Liability & Risk

Exhibitors shall insure, indemnify and hold the organizers and venue owners harmless with respect to any and all costs, claims, demands or expenses to which they may be subject as a result of loss or injury to any person caused by the exhibitor and/or equipment or products brought into the exhibition hall by the exhibitor.

13. Supplementary Rules & Regulations: